Add or Edit a Payment (Accounts Receivable)

The Payment (Accounts Receivable) Editor allows you to add a new payment (Accounts Receivable) or edit an existing one.

To create a new Payment (Accounts Receivable):

1. Navigate to Finance > Accounts Receivable > Payment.

   Alternatively, search for and open the relevant Payment (Accounts Receivable).

   The Payment (Accounts Receivable) Editor is displayed.

   

2. Enter details of the payment.

The fields on the Payment (Accounts Receivable) Editor tab are described in the following table.

This field	Holds this information...
Sales Ledger	The sales ledger name. This field is mandatory. Note: Sales Ledgers are defined in the Sales Ledger Entry Editor (accessed by navigating to Finance > Accounts Payable > New Sales Ledger Entry). Refer to Add a New Sales Ledger Entry for more information.
Payment Value	The value of the payment in pounds sterling. Note: The Payment Value amount must be greater than 0 and equal to the sum of the Payment Value column in the Payment Items grid.
Payment Date	The payment date. Select from the date picker.
Payment Method	The payment method. Select from the drop-down list. This field is mandatory. Note: These can be defined in Payment Method reference data (accessed by navigating to Finance > Finance ).
Comments	Comments about the payment.
Created By	The individual creating the payment.
Created Date	The date that the payment was created.
External Reference	The relevant external reference number.
Payment Items	Items associated with the payment.

3. Click Add Item to add an item to the payment.

   The Add Payment Item window is displayed.

   

4. Enter details of the payment item.

The fields on the Add Payment Item window are described in the following table.

This field	Holds this information...
Invoice (Accounts Receivable)	The relevant invoice (Accounts Receivable). Select from the drop-down list. This field is mandatory.
Lease	The relevant unique lease reference number. Select from the drop-down list. This field is mandatory. Note: Refer to Manage Lease Records for further information.
Comments	Comments about the payment.
Amount to Pay	The payment amount in pounds sterling. Payment value must be greater that 0 and equal to the sum of the Payment Value.
Payment Value	The payment value in pounds sterling.

5. Click OK.

6. Click Save.

   A message is displayed if the amount entered into the Payment Value field is not greater than 0 and equal to the sum of the Payment Value column in the Payment Items grid.

   

When you create a new payment, the following options are added to the Tasks panel:

• Manage Attribute Definitions

Back to top