Manage Lease Records
To add or edit a lease record:
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Search for and open the relevant unit or lease.
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If you opened a unit record, click the New Lease option in the Tasks panel.
Alternatively, click the Lease(s) option in the Associated Items panel, and then double-click an existing record to open it.
The Lease Editor is displayed.
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Enter or edit the relevant details.
The fields on the Lease Editor are described in the following table.
Section | This field | Holds this information... |
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General Details | Title |
The lease title. This defaults to '<unit number>: <unit name>'. Note: This field is mandatory. |
Lease Number | A unique reference for the lease. This may be populated automatically depending on the Lease Auto Unique Numbering system option (accessed by navigating to Tools > System Options and then clicking the System Options button). | |
Lease Deed Number | The deed number of an associated deed, if required. | |
Type |
Whether the lease is to lease in or lease out. Note: The default can be edited using the Default Lease Type system option (accessed by navigating to Tools > System Options and then clicking the System Options button). |
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Tenure | The tenure of the locations for the unit the lease is associated with. | |
Lease Status |
The lease's current status. Note: These can be defined in Lease Status reference data (accessed by navigating to Estates > Estates > Lease). |
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Break Option |
The lease's break option (for example: tenant, landlord or both). Note: These can be defined in Lease Break Option reference data (accessed by navigating to Estates > Estates > Lease). |
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Tenancy |
The relationship between the tenant and the landlord. Note: These can be defined in Lease Tenancy reference data (accessed by navigating to Estates > Estates > Lease). |
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Contracted out of Section 24-28 Landlord and Tenant Act 1954 | Whether the lease is part of the act. | |
Time is of the essence | Whether time is of the essence. | |
Unit | The unit that the lease belongs to. This cannot be edited. | |
Agreement Date | The date the lease was agreed. | |
Assignment Date | The date from which the lease will be assigned to the lease party. | |
Termination Date | The date the lease was agreed to be terminated. | |
Vacated Date | The date the property was vacated. | |
Cost Centre |
The cost centre, to identify income and expenditure. Note: These can be defined in Cost Centre reference data (accessed by navigating to Functions > Core > Reference Data > Core). |
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Permitted Use |
What the lease can be used for. Note: These can be defined in Lease Use reference data (accessed by navigating to Estates > Estates > Lease). |
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Current Use |
What the lease is currently being used for. Note: These can be defined in Lease Use reference data (accessed by navigating to Estates > Estates > Lease). |
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File Reference | Any references associated with the release. | |
Terrier Reference | Any Terrier References associated with the release. | |
Is Current | Whether the lease record is the current one associated with the unit. | |
Term Details | Lease Start Date | The lease start date. |
Lease End Date | The lease end date. Editing this field amends the Lease Term field. | |
Lease End Notice Period |
The time in advance to notify users with the Lease Assignment role about the Lease End Date. Select the check box and enter the time period. Note: The default can be edited using the Default Lease Notice Period, Default Lease Number Period Number and Enable Default Lease Notice Period system options (accessed by navigating to Tools > System Options and then clicking the System Options button). |
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Lease Term | The length of the lease. Editing this field amends the Lease End Date field. | |
Rental Payment | Manage Rental Payment | A link to manage the rental payment. This link can only be clicked after a record has been saved. Refer to Manage Rental Payments for further information. |
Annual Rent | The annual rent against the lease. | |
Next Rental Date | The date the next rental payment is due. | |
Next Rental Value | The amount of rent due on the next payment date. | |
Rent Free Period | The rent free period, if applicable. | |
Proportion Rechargeable | The proportion rechargeable in per cent. | |
Rent Bond/Deposit | The rent bond or deposit value. | |
Interest | Charge On Late Rent | Whether to charge on late rent payments. |
Over Base (1) | The interest rate charged over the base rate for late rent payments. | |
Calculation Basis (1) | Whether the interest is calculated via compound or simple for late rent payments. | |
Minimum (1) | The minimum interest percentage to charge for late rent payments, irrespective of the base rate. | |
Days Grace (1) | The number of days of leeway for a late rental payment. | |
Charge On Late Review | Whether to charge on late rent reviews. | |
Over Base (2) | The interest rate charged over the base rate for late rent reviews. | |
Calculation Basis (2) | Whether the interest is calculated via compound or simple for late rent reviews. | |
Minimum (2) | The minimum interest percentage to charge for late rent reviews, irrespective of the base rate. | |
Days Grace (2) | The number of days of leeway for a late rental review. | |
Additional Details | Letting Description | Any additional letting details. |
Comments | Any additional comments. |
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Click Save.
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Click on the Lease Summary tab.
Note: Where a Lease (s) has a linked building with no Energy Performance Certificate (EPC) either Domestic or Non-Domestic a banner will be displayed.
Note: Where a Lease (s) has a linked building with an Energy Performance Certificate (EPC) either Domestic or Non-Domestic and a rating of F or below a banner will be displayed.
Note: Where a Lease (s) has a linked building with an Energy Performance Certificate (EPC) either Domestic or Non-Domestic and a rating of E or above no banner will be displayed.
Note: Where Energy Performance Exempt has been selected in the Building Editor no banner will be displayed.