Valuation Reference Data

The Valuation reference data window can be accessed by navigating to Estates > Valuation > Valuation, or by clicking Manage Reference Data in the Tasks panel of a valuation record.

Note: You must have a role with the ValuationReferenceData permission to access this window.

Refer to Manage Reference Data for further information on using reference data screens.

The following reference data is available:

Use this reference data to define areas that will be detailed for the financial year in the Rolling Valuation Programme, if applicable.

Note: The setting is applied in Estates Options.

Administrative Area reference data

Administrative areas can be defined in Administrative Area reference data (accessed by navigating to Function > Core > Reference Data > Core).

Financial years can be defined in Financial Years reference data (accessed by navigating to Function > Core > Reference Data > Core).

Use this reference data to define BCIS (Building Cost Information Service) All In Tender Price indices.

BCIS All In Tender Price Index reference data

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Use this reference data to record BCIS rates, which are used against all insurance valuation calculations and the DRC MEA calculation.

BCIS Rate reference data

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Use this reference data to record BCIS rate factors, which are applied against BCIS rates.

BCIS Rate Factor reference data

The fields on the BCIS Rate Factor grid are described in the following table.

This field Holds this information...
Description A description of the rate factor.
Value The value of the rate factor.
Value Type The type of value. This can be either a percentage increase or numerical value increase.
Is Mandatory Whether the rate is mandatory. If selected, the BCIS rate factor is applied against all calculations. If deselected, the BCIS rate factor is optional.

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Use this reference data to define the rates that can be applied against the Beacon calculation.

Beacon Rate reference data

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Use this reference data to specify the percentage increases that can be applied against the Insurance Valuation Half Year Increase.

Half Year Standard Building Cost reference data

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Use this reference data to record inflation rates for financial years.

Inflation Rate reference data

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Use this reference data to record parties that are responsible for insurance.

Insurance Responsibility reference data

A warning is displayed when recording an insurance valuation against a building for which the tenant has assumed the insurance responsibility.

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Use this reference data to record MEA (modern equivalent asset) formulae, which are used in the DRC (depreciated replacement cost) calculation and is specified at an individual Property Type level, where the type is a school.

Note: Property Types can be defined as schools in Container Type reference data (accessed by navigating to Functions > Core > Reference Data > Business Units) by selecting the Is School check box.

MEA Formulae reference data

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Use this reference data to record categories of valuations.

Valuation Category reference data

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Use this reference data to record valuation components, which are used in the FV-DRC-MEA Building DRC calculation.

Valuation Component reference data

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Use this reference data to record valuation deductions, which are used on the FV-MV County Farm calculation.

Valuation Deduction reference data

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Use this reference data to record reasons why a valuation is not required.

Valuation Not Required Reason reference data

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Use this reference data to record valuation types, where various valuation calculations are specified against the required entities.

Valuation Type reference data

Clicking the New button displays the Valuation Type Editor window.

Valuation Type Editor window

You can select whether the valuation is Standard, Insurance or Capital. The selections from the subsequent fields are dependent on the radio button selected.

The following list denotes the meaning of the acronyms:

  • DRC – Depreciated Replacement Cost
  • EUV – Existing Use Value
  • FV – Fair Value
  • MEA – Modern Equivalent Asset
  • MV – Market Value
  • OME – Open Market Equivalent

Note: Editing the reference data only takes effect from the next valuation record created (that is: it does not retroactively change existing calculations or items).

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