Ledgers

The Purchase Ledger Entry Editor allows you to add a new Purchase Ledger Entry or edit an existing one.

Adding or Editing a Purchase Ledger Entry

The Purchase Ledger Entry Editor allows you to add a new Purchase Ledger Entry or edit an existing one.

To create a new Purchase Ledger Entry:

The Purchase Ledger Entry Editor is displayed.

The fields on the Purchase Ledger Entry Editor tab are described in the following table:

This Field…	Holds This Information…
Purchase Ledger Entry Code	This field is mandatory.
Supplier/Contractor	The supplier or contractor. This field is mandatory. Note: Suppliers are defined in the Agency Editor (accessed by navigating to Functions > Core > New Agency). Refer to Add or Edit an Agency for more information.
Minimum Contract Value	The minimum contract value in pounds sterling.
Maximum Contract Value	The maximum contract value in pounds sterling.
Maximum Outstanding Commitment	The maximum outstanding commitment in pounds sterling.
Maximum Annual Contract Value	The maximum annual contract value in pounds sterling.
Active	Whether the purchase ledger entry is active.
Description	A description of the purchase ledger entry.
VAT Registration Number	The relevant value-added tax (VAT) registration number.
Payment Terms	The terms of payment.

When you create a new purchase ledger entry, the following options are added to the Tasks panel:

Adding a New Sales Ledger Entry

The Purchase Ledger Entry Editor allows you to add a new Purchase Ledger Entry or edit an existing one.

To create a new Sales Ledger Entry:

The Sales Ledger Entry Editor is displayed.

The fields on the Sales Ledger Entry Editor tab are described in the following table:

This Field…	Holds This Information…
Sales Ledger Account Code	This unique sales ledger account number. This field is mandatory.
Client	The relevant client, whether agency or contact. This field is mandatory.
Description	A description of the sales ledger entry.
Active	Whether the sales ledger entry is active.
VAT Registration Number	The relevant value-added tax (VAT) registration number.
Payment Method	The payment method. Select from the drop-down list. This field is mandatory. These can be defined in Payment Method Reference Data (accessed by navigating to Finance > Finance ).

When you create a new sales ledger entry, the following options are added to the Tasks panel:

Viewing Ledgers

Ledgers allows you to view ledgers by financial year.

The Ledgers screen is displayed. The Nominal Ledger (Account Code) tab displays all relevant account codes within the grid.

The grid displays unfiltered search results.

The buttons on the Ledger screen are described in the following table:

This Button…	Holds This Information…
Financial Year	Displays the relevant financial year. Select from the drop-down list. These can be defined in Financial Years Reference Data (accessed by navigating to Functions > Core > Reference Data > Core).
Refresh	Refreshes the information displayed in the grid.
Include Archived	Toggles the inclusion or exclusion of archived nominal ledgers.
Include Non-Active	Toggles the inclusion or exclusion of non-active purchase or sales ledgers.

The Nominal Ledger (Cost Centre) tab displays all relevant cost centre codes within the grid.

The Purchase Ledger tab displays all relevant purchase ledgers within the grid.

The Sales Ledger tab displays all relevant sales ledgers within the grid.

Adding or Editing an Agency Site Code

To add or edit an Agency Site Code to a Ledger.

The fields on the Agency Site Code dialog box are described in the following table:

This field…	Holds this information…
Agency Site Code	The Site Code for the Agency. This field is Mandatory.
Primary Object	The Primary Object the site code is related to. This field is Mandatory.
Street	Street Name.
Locality	Locality of address.
Town	Town of address.
Area	Area of address.
Post Code	Post Code for address.
Is Default	Set this if this is the default Site Code for the Agency.

Agency Site Code(s) will appear in the Associated Items panel.

Select Agency Site Code(s) to view all agency site codes linked to the ledger.