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Configuring K2 Portal

Select from the following to help configure the K2 Portal functionality:

Roles and Permissions

The permissions applicable to the K2 Portal are described in the following table:

Permission…

Allows users to...

AsbestosComponent

View asbestos components.

Building

View building records.

Business Unit

View business unit records.

Contact

View contact records.

CoreReport

Access the core reports

Document

View and upload documents.

Floor

View floor records.

Job

View, create, and update jobs.

Notebook

View, create, and update notes.

NotificationList

View any workflow steps or alerts that are pending interaction by the user.

Order

View, create, and update work orders.

Programme

View, create, and update programme data.

Project Budget

View, create, and update project budgets.

Project Item

View, create, and update project items.

Project Plan

View, create, and update project plans.

Projects

View, create, and update a project.

ProjectsForecast

View, create, and update project forecasts

ProjectsScopeOfWorks

View, create, and update the project scope of works.

ProjectTeam

View, create, and update project teams.

RestrictionAndWarning

Access Restriction and Warning.

Room

View room records.

Site

View site records.

Zone

View zone records.

Refer to Managing Roles for further information.

System Settings

The following settings should be considered for the K2 Portal functionality:

  • All items in Managing Portal Options system settings (accessed by navigating to Tools > System Options and then clicking the Portal Options button)

Setting Up a Contractor

Contractors are required to be set up to be able to view and manage orders and jobs in the K2 Portal.

For a user to be set as a contractor in K2 Portal, the user is required to:

Contractors do not need a physical location assigned to them to use the K2 Portal.

Setting a Customer Logo

A customer's logo can be inserted into the Portal installation path in Content\Images\CustomerLogo to display in the top right-hand corner of K2.

The file name must be named 'Logo.png'.

The image will be the Tribal Group PLC logo by default before being changed.

The image should be at least 270x55 pixels and will automatically be resized if it is too large.

Setting Up Customer Header Text

Header text can be amended in the Portal installation path in Content\CustomLayout to update banner text in K2.

The header should be a maximum of 105 characters or 35 characters when the header has been split into 3 sections.

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