Department Reference Data

The Department reference data window can be accessed by navigating to Organisation > Department > Department, or by clicking Manage Reference Data in the Tasks panel of a Department Record.

You must have a role with the DepartmentReferenceData permission to access this window.

Refer to Managing Reference Data for further information on using reference data screens.

The following reference data is available:

Band

Use this reference data to group room uses together and assign them to a financial year. This allows different room uses to be grouped each year.

Business Unit Rate

Use this reference data to assign a rate to each business unit for each band for each financial year.

The lowest level of the business unit structure must be selected to avoid duplicates or conflicting rates being applied.

Department Group

Use this reference data to group departments based on the organisational structure. Groups are used to differentiate organisational structures in the same organisation.

Department Service

Use this reference data to define the services that departments provide.

Levels

The levels reference data allows you to create an organisational structure using department records.

The levels are linked to a Department Group so that a single organisation can have multiple structures, for example.

Room Usage Band

Use this reference data to group room usage together for a financial year. This allows room usage to be applied to different price bands each year.

The fields on the Room Usage Band reference data screen are described in the following table:

This field…	Holds this information...
Room Usage	The usage of the room. These can be defined in Usage Reference Data (accessed by navigating to Functions > Core > Reference Data > Rooms).
Default Rate	The default rate.
Band	The room usage band. These can be defined in Band Reference Data (in Department reference data).
Financial Year	The financial year. These can be defined in Financial Years Reference Data (accessed by navigating to Functions > Core > Reference Data > Core).

Types

Use this reference data to define types of departments (for example: Clinical, Retailer, Administration, and so on).