Managing the Valuation Item List
After a valuation record has been saved, the Valuation Items List is automatically displayed and is based on the Valuation Type Reference Data (accessed by navigating to Estates > Valuation > Valuation) and the business unit selected in the valuation record.
A valuation item can be created for a building, a sub-block, a site, a zone and a unit. Each valuation item can have a different calculation performed, depending on what is set in the reference data.
Select from the following:
The Valuation Item List is displayed automatically on saving a new valuation record.
It can also be opened by clicking the Valuation Item(s) option in the Associated Items panel when a valuation record is open, has been saved, but has not been submitted for authorisation.
Double-clicking a record in the Valuation Item List displays a window where you can edit the calculation information.
The window displayed is dependent on the type of valuation.
You can mark an item as not requiring valuation by double-clicking in the Valuation Not Required field.
The Valuation Not Required Edit window is displayed, where you can select to omit the item from valuation, and also select a reason.
These can be defined in Valuation Not Required Reason Reference Data (accessed by navigating to Estates > Valuation > Valuation).
Valuations in conjunction with financial assets can be linked to update the relevant financial assets.
A financial asset with an opening balance must be linked to the relevant location before attempting to link the valuation and financial asset.
To link to a financial asset transaction:
Select the relevant record from the Valuation Item List, and then click the New Financial Asset Transaction button on the menu bar.
The Financial Asset Picker window is displayed.
Select the relevant Transaction Type from the drop-down.
The total transaction value can then be split between the asset and land value.
Enter either a percentage in the Asset Net Percentage and Land Net Percentage Fields, or a value in the Asset Net and Land Net fields.
Click OK.