Accounts Receivable | K2 Online Help

Accounts Receivable allows you to create a new Invoice and Payment record.

Add or Edit an Invoice (Accounts Receivable)

The Invoice (Accounts Receivable) Editor allows you to add a new Invoice (Accounts Receivable) or edit an existing one.

Navigate to Finance > Accounts Receivable > New Invoice

Alternatively, search for and open the relevant Invoice (Accounts Receivable)

The Invoice (Accounts Receivable) Editor is displayed:

Enter details of the Invoice.

The fields on the Invoice (Accounts Payable) Editor tab are described in the following table:

This field…	Does this…
Invoice Number	The invoice number. This field is mandatory.
Sales Ledger	The sales ledger name. This field is mandatory. Sales Ledgers are defined in the Sales Ledger Entry Editor (accessed by navigating to Finance > Accounts Payable > New Sales Ledger Entry). Refer to Adding a New Sales Ledger Entry for more information.
Supplier	The sales ledger name. This field is mandatory. Note: Suppliers are defined in the Agency Editor (accessed by navigating to Functions > Core > New Agency). Refer to Adding or Editing an Agency for more information.
Invoice Date	The invoice date. Select from the date picker.
Comments	Comments about the invoice.
Created By	The individual creating the invoice.
Created Date	The date that the invoice was created.
Invoice Items	Items associated with the invoice.

Click Add Item to add an item to the invoice.

The Select Charges window is displayed.

Select the relevant charges and click OK.

When you create a new invoice, the following options is added to the Tasks panel:

Managing Attribute Definitions

Adding or Editing a Payment (Accounts Receivable)

The Payment (Accounts Receivable) Editor allows you to add a new payment (Accounts Receivable) or edit an existing one.

To create a new Payment (Accounts Receivable):

Navigate to Finance > Accounts Receivable > Payment.

Alternatively, search for and open the relevant Payment (Accounts Receivable).

The Payment (Accounts Receivable) Editor is displayed.

Enter details of the payment.

The fields on the Payment (Accounts Receivable) Editor tab are described in the following table:

This field…	Does this…
Sales Ledger	The sales ledger name. This field is mandatory. Sales Ledgers are defined in the Sales Ledger Entry Editor (accessed by navigating to Finance > Accounts Payable > New Sales Ledger Entry). Refer to Adding a New Sales Ledger Entry for more information.
Payment Value	The value of the payment in pounds sterling. The Payment Value amount must be greater than 0 and equal to the sum of the Payment Value column in the Payment Items grid.
Payment Date	The payment date. Select from the date picker.
Payment Method	The payment method. Select from the drop-down list. This field is mandatory. These can be defined in Payment Method Reference Data (accessed by navigating to Finance > Finance ).
Comments	).Comments about the payment.
Created By	The individual creating the payment.
Created Date	The date that the payment was created.
External Reference	The relevant external reference number.
Payment Items	Items associated with the payment.

Click Add Item to add an item to the payment.

The Add Payment Item window is displayed.

Enter details of the payment item.

The fields on the Add Payment Item window are described in the following table:

This field…	Does this…
Invoice (Accounts Receivable)	The relevant Invoice (Accounts Receivable). Select from the drop-down list. This field is mandatory.
Lease	The relevant unique lease reference number. Select from the drop-down list. This field is mandatory. Refer to Managing Leases for further information.
Comments	Comments about the payment.
Amount to Pay	The payment amount in pounds sterling. Payment value must be greater that 0 and equal to the sum of the Payment Value.
Payment Value	The payment value in pounds sterling.

Click OK.
Click Save.

A message is displayed if the amount entered into the Payment Value field is not greater than 0 and equal to the sum of the Payment Value column in the Payment Items grid.

When you create a new payment, the following options is added to the Tasks panel:

Managing Attribute Definitions