Asbestos

To add a new request:

• Navigate to Health and Safety > Asbestos > New Asbestos Component.

The Asbestos Component Editor tab is displayed.

• Enter details of the request.

The fields on the Asbestos Component tab are described in the following table:

This field…	Holds this information...
Location	This field is mandatory. The location of the asbestos component. Click the Location button to display the Select location window. Use the level selector to select the relevant room, floor, zone, building, site or business unit.
Component	The relevant component located at the specified location. These can be defined by adding a new component (accessed by navigating to Functions > Component > New component).
Number	The number of components.
Position	The position of the asbestos component. Select from the drop-down list.
Description	The description of the asbestos component. This field is mandatory.
Comments	The comments associated with the component.

• Click Save.

The risk associated with the component is displayed, with a colour banner indicating the severity.

The colour banner associated with a risk level can be defined in Risk Formulae Reference Data (accessed by navigating to Health and Safety > Asbestos > Asbestos).

When you create a new Asbestos Component, the following buttons are added to the Tasks panel:

• Copy Asbestos Component

• New Sample

• New Action

• New Condition

• New Event

• New Material risk

• New Priority risk

• Managing Reference Data

• Managing Attribute Definitions

To edit an Asbestos Component:

• Select Asbestos from the drop-down list adjacent to the search bar.

• Enter the search text and the request number.

• Click the Search button.

• Results are displayed in the Search Results Panel. Double-click the relevant record to open it.

If you want to adjust the number of fields displayed:

• Click the Field button to open the Field Chooser window.

• Select or de-select the fields as appropriate.

• Select Click to edit details to open the request.

• The Asbestos Component Editor tab is displayed.

• Update the relevant details.

• Click Save.

To archive an Asbestos Component:

• Select Asbestos from the drop-down list adjacent to the search bar.

• Enter the search text and the request number.

• Click the Search button.

• Results are displayed in the Search Results Panel. Double-click the relevant record to open it.

If you want to adjust the number of fields displayed:

• Click the Field button to open the Field Chooser window.

• Select or de-select the fields as appropriate.

• Select Click to edit details to open the request.

• The Asbestos Component Editor tab is displayed.

• Click the Archive button.

• The Asbestos Status window is displayed.

• Enter the relevant details.

The fields on the Asbestos Status window are described in the following table:

• Click OK.

The risk associated with the component is updated, with the colour banner which indicates the severity, adjusted to grey.

Users with the system administrator role can re-instate archived asbestos components.

Copy Asbestos Component is added to the Tasks tab when you create a new Asbestos Component.

To copy an asbestos component:

• Click the Copy Asbestos Component button in the Tasks panel.

The Copy Asbestos Component window is displayed.

• Enter details of the component to copy.

The fields on the Copy Asbestos Component window are described in the following table:

• Click Next.

The result of the copy process is displayed.

• Click Finish.

The asbestos component is copied and can be searched.

A new Sample is added to the Tasks tab when you create a new Asbestos Component.

To add a sample to an Asbestos component:

• Click the New Sample option in the Tasks panel.

The Sample screen is displayed.

• Enter or edit the relevant details.

The fields on the Sample screen are described in the following table:

This field…	Holds this information...
Sample Number	The unique number that identifies the sample. This field is mandatory.
Sample By	The individual that obtained the sample.
Method	The method used to obtain the sample.
Location	The location where the sample was obtained.
Sample Date	The date the sample was obtained.
Laboratory	The laboratory where the sample was examined. These can be defined in Laboratories Reference Data (accessed by navigating to Health and Safety > Asbestos > Asbestos).
Analysis Number	The unique number that identifies the analysis of the sample.
Analysis By	The individual that analysed the sample.
Result	The result of the analysis.
Comments	Comments about the analysis of the sample.
Approved By	The individual that approved the analysis of the sample.
Received Date	The date the sample was received.
Analysed Date	The date the sample was analysed.

• Click Save.

A message is displayed where you can define whether the sample is considered the current sample entry

• Click Yes or No.

An action enables you to schedule and perform an assessment to manage and reduce the risks from asbestos (for example: determine the location of materials that are likely to contain asbestos, or maintain a record of the location of the known location of asbestos or presumed asbestos materials, and so on).

New Action is added to the Tasks tab when you create a new Asbestos Component.

To add an action to an Asbestos component:

• Click the New Action option in the Tasks panel.

The Action Editor tab is displayed.

• Enter details of the action.

The fields on the Action Editor tab are described in the following table:

This field…	Holds this information...
Action	The action to be performed. Select from the drop-down list. This field is mandatory. These can be defined in Action Type Reference Data (accessed by navigating to Health and Safety > Asbestos > Asbestos).
Agency	The relevant agency. Select from the drop-down list. This field is mandatory. These can be defined in Asbestos Agency Reference Data (accessed by navigating to Health and Safety > Asbestos > Asbestos).
Priority	The priority of the action. Select from the drop-down list. These can be defined in Priority Type Reference Data (accessed by navigating to Health and Safety > Asbestos > Asbestos).
Description	The description of the action.
Estimated Costs	The cost associated with action.
Target Date	The intended date for the action to be completed.
Completed	Whether the action is complete.
Completed By	The identity of the individual completing the action.
Comments	Comments associated with the completion of the action.
Actual Costs	The total cost of completing the action.
Completed Date	The date of completion.

• Click Save.

The Asbestos Condition Check enables you to maintain a detailed record of damage, risk of exposure, and repairs required for asbestos-containing materials (ACM).

New Condition is added to the Tasks tab when you create a new Asbestos Component.

To add a condition to an asbestos component:

• Click the New Condition option in the Tasks panel.

The Asbestos Condition Check window is displayed.

• Enter details of the condition.

The fields on the Asbestos Condition Check window are described in the following table:

• Click OK.

You can use an event to record user and system-generated events about asbestos.

A new Event is added to the Tasks tab when you create a new Asbestos Component.

To add a condition to an asbestos component:

• Click the New Event button or search for and open the relevant Asbestos component.

The Event window is displayed.

• Enter details of the event.

The fields on the Event window are described in the following table:

This field…	Holds this information...
Associated To	The type of record that the event is associated with. Set to Asbestos by default. This field cannot be altered.
When	The date of the event.
Status	Select from the drop-down list.
Description	The description of the event.
Comment	Comments associated with the event.
Event Type	The event type. Select from the drop-down list. These can be defined in Asset Event Type Reference Data (accessed by navigating to Functions > Asset > Asset).
Notify	Whether to distribute a notification of the event. Choose from: A specific date and time Specified days, weeks, months, or years, before, or after, the current date Selecting a notification adds an event to the calendar (accessed by navigating to View > Calendar).
Last edited by	The individual that last edited the record.

• Click OK.

The Events tab is displayed.

You can perform a material risk assessment to establish the relative ability of various types of asbestos-containing materials (ACM) to release fibres into the air when disturbed.

New Material risk is added to the Tasks tab when you create a new Asbestos Component.

To add a Material Risk to an asbestos component:

• Click the New Material risk button or search for and open the relevant asbestos component. Alternatively, click the Material button in the Status panel.

The Material Risk Editor tab is displayed.

• Enter details of the material risk.

The fields on the Material Risk Editor tab are described in the following table:

This field…	Holds this information...
Assessment date	The date of the risk assessment.
Survey	The associated survey.
Material Status	The availability and access to the material. These can be defined in Material Status Reference Data (accessed by navigating to Health and Safety > Asbestos > Asbestos).
Material & Condition	The risk information relating to: Product type Condition Surface Treatment Asbestos Type Select from the relevant drop-down list. All fields are mandatory.
Comments	Comments about the material risk record.
Material Risk Score	The risk score. The score is calculated from the rating applied to the selected Material & Conditions.

• Click Save.

The status associated with the material risk is displayed, with a colour banner indicating the risk, material, priority, and overall status.

Priority risks involve calculating how much risk the asbestos component represents within the present environment. It regards the size of the asbestos area Size of the location in relevant units typically square metres or hectares, the room size, and the amount of people using the room.

A New Priority Risk is added to the Tasks tab when you create a new Asbestos Component.

To add a Priority Risk to an asbestos component:

• Click the New Priority risk button or search for and open the relevant asbestos component. Alternatively, click the Priority button in the Status panel.

The Priority Risk Editor tab is displayed.

• Enter details of the material risk.

The fields on the Priority Risk Editor tab are described in the following table:

This field…	Holds this information...
Assessment Date	The date of the priority risk assessment.
Survey	The associated survey. Click the Survey button to display the Select window.
Priority Risk Score	The risk score. The score is calculated from the rating applied to the relevant fields in the Risk details section.
Event reason	The purpose of the event. Select from the drop-down list. These can be defined in Asbestos Events Reference Data (accessed by navigating to Health and Safety > Asbestos > Asbestos).
Resp Person	The individual responsible for the priority risk event. Select from the drop-down list. These can be defined in Responsible Person Reference Data (accessed by navigating to Functions > Core > Reference Data > Core).
Work Reference	The reference for the risk.
Comments	Comments about the risk.

• Select the Risk Details tab.

The Risk Details tab is displayed.

• Enter details of the request.

The fields on the Risk Details tab are described in the following table:

• Click Save.

The status associated with the priority risk is displayed, with a colour banner indicating the risk, material, priority, and overall status.